Step1. Student lodge an application using the online UIC Portal (https://portal.uic.edu.cn). For details on how to use the system, please refer to the attached User Guide.
Step2. Home Faculty/Department will process your case within 3 working days.
Step3. Students can check the application status by visiting the “Service Centers” under “UIC Portal”. Alternatively Notification of approval or rejection will be sent via email and WeCOM message.
Step4. The relevant teacher(s) will automatically receive a notification by email if students application is approved.
Depending on the length of leave, the applicable approval levels are:
Up to 3 calendar days | 1-tier approval | (1) Department Head |
4 to 14 calendar days | 2-tier approval | (1) Department Head (2) Associate Dean |
15 calendar days or more | 3-tier approval | (1) Department Head (2) Associate Dean (3) Dean |
To make an application, please login BNBU Portal at https://portal.uic.edu.cn, click “Student Affairs Management System” and the corresponding navigation link on the sidebar menu. The system will provide instructions and guide you to complete the required procedures step by step. It allows you to check the progress status in real time as well.
For details on the regulations governing leave of absence, resumption of study and withdrawal, and how to use the new system, please refer to the User Guide. 
(To Student) Guide on Online Application for LOA, Resumption, Withdrawal from Univ.pdf
The Academic Registry will inform the student of the application result. If the application is approved, the student will be notified of the approved period of leave of absence.
Upon expiration of the leave period, the student must resume studies. If the student fails to report to the Academic Registry according to schedule, he/she will be classified as unofficially withdrawn.
For leave of absence approved on medical grounds, a medical document certifying that the student is fit for study may be required before the student is allowed to resume studies.