Classrooms and labs of the College are primarily reserved for teaching and learning activities officially scheduled on the College class timetable, but some of them are also available for booking as indoor venues for other activities or events during "free" time slots. Booking of these classrooms and labs are centrally administered by Academic Registry (AR), and UIC students should follow the following steps to lodge a booking application:
Download the form and fill it out: Application Form for Classroom Booking by Students.
Have the application endorsed by the office/unit which supervises the relevant student organizations and their activities [e.g. Student Affairs Office (SAO, location: T5-101) or Party Committee Office (location: T4-307)]; for academic-related activities, please ask the teacher organizer to lodge the booking via UIC staff booking procedures. BOOKING FOR PERSONAL USE IS NOT ACCEPTED.
Submit the completed and endorsed application form in person to the Collection Box for classroom bookings placed at AR (location: AD-201) at least FIVE working days in advance of the event.
[N.B. Due to the limited classroom/lab resource available, the applications will be handled on a first-come-first-serve basis.]
Within three working days, AR will approve or reject the booking applications and provide the applicant with a Classroom Booking Reply for him/her to check the result (availability of the venue).
The applicant should pick up the Classroom Booking Reply from the drawer on top of the collection box.
If approval is granted, the classroom/lab will be open for use at the specified time.
All room users are requested to observe and comply with the Regulations on Classroom/Lab Usage 1 and should approach the relevant unit(s) for classroom maintenance and services if needed.
Appendix:
1. Regulations on Classroom/Lab Usage.pdf
2. Classroom Services and Contact Information.pdf
3. Classroom/Lab Seating Capacity, Furniture and IT Equipment.pdf